COPY Births, deaths & marriages guide

This guide provides historical information and sources for baptisms, deaths and marriages.

Indexes to check

Microfiche copies of the following NSW Registry of BDM indexes are available in our Reading Room, the Society of Australian Genealogists, the Mitchell Library and in many libraries throughout Australia:

• Pioneer series of Indexes to Births, Deaths and Marriages, 1788-1888
• Federation series of Indexes to Births, Deaths and Marriages, 1889-1918

NSW Between the war series of Indexes to Deaths and Marriages, 1919-1945 (NOTE: there are no births listed on this index)

After checking the NSW Registry of BDMs above the following indexes may assist in mapping out your family tree.

The Mutch Index

Another useful source, especially for the early years of the Colony, is the Thomas Davies Mutch Card index to births, deaths and marriages, 1787-1957 (known as the Mutch Index). We have a microfilm copy (Reels 2125-2129) of the original index which is held by the Mitchell Library.

Registers of BDMs

• NRS-12937 Microfilm copies of Registers of Baptisms, Burials and Marriages, 1787–1856

This series is a set of 48 rolls of microfilm (Reels 5001-5048) published by NSW State Archives in co-operation with the Genealogical Society of Utah and the Registry of Births, Deaths and Marriages, Sydney.
Copies also available at the Society of Australian Genealogists; the Mitchell Library and in a number of other libraries.

Early BDM records

• NRS-898 Colonial Secretary: Special Bundles, 1794-1825
  • Norfolk Island: Annual return of births, deaths and marriages, 10 April 1810-10 April 1811 [4/1169 p.287a]; Reel 763
• NRS-905 Colonial Secretary: Main series of letters received, 1826–1982
  • Church of England: Returns of baptisms, marriages and burials, 1835-1838. The returns are listed in the Mutch Index. See the item list

Other records to check

• NRS-5314 Entitlement certificates of persons on bounty ships, 1832-1834 (Reels 1286-1349). Each certificate records the name of the ship, native place, calling, age, health, religion and name of the immigrant. Each is endorsed with a character reference and a certificate of baptism
• Naturalization records usually contain information relating to a person's age and native place.

Births & baptisms

Marriages

Marriage by licence or banns

In the early colony, marriages were of two kinds, either by licence or by the publication of banns. As the fees were comparatively high, £4.4.0, only the more affluent members of the community married by licence. The licence was granted by the Governor as there was no Bishop of the Church of England in the colony.

Most marriages followed the publication of the banns in a church on three successive Sundays. Convicts were married by banns having first obtained the Governor's permission.

For early records

For the early period of the colony, see the Index to the Colonial Secretary's Papers, 1788-1825. It is arranged alphabetically by surname and subject. Convicts had to obtain permission to marry from the Colonial Secretary. There are also instances where correspondence relating to the marriage of free people was kept by the Colonial Secretary. Records relating to marriages are listed under the names of the parties.

• NRS-898 Colonial Secretary: Special Bundles, 1794-1825
  • Applications to marry by special licence, 1819-36

We have prepared a card index and typescript copies are located at 2/8304A & B and a microfilm copy at Reel 2278. The applications for 1819-25 [2/8305 and 2/8305A] are also indexed in the published Index to the Papers of the New South Wales Colonial Secretary, 1788-1825.

• NRS-905 Colonial Secretary: Main series of letters received​, 1826-1982
  • Returns of applications for the publication of banns, 1828-41

The returns show name, age, status (widower, widow, bachelor, or spinster), ship and year of arrival, sentence, free or bond, present service, character and result of application.

Please note that most returns are grouped together by denomination and then by clergyman/district within each year. A small number of other returns have been located in various other bundles in the main series of Colonial Secretary: Letters received. They have not been listed here, but individual entries may be located by using the microfiche index.

Index list
An index to these returns has been compiled by Joan Reese and Norma Tuck and published on 8 microfiche. The first three fiche give name, ship and year of application. It is then necessary to look at one of the other five fiche under the year. At the beginning of the entries for a particular year is an additional index which provides a page reference. From there one turns to the main entry which records, for both parties, name, age, ship and year of arrival, and status. It also provides reference to the original record in the collection, and microfilm or other copy.

A more detailed description of the index is provided in the Introduction at the beginning of the first fiche.
As convicts were often applying to marry free persons, the information in the index is not restricted to convicts still under sentence.

Individuals:

• Fiche 5270 - A-Foy, Edward
• Fiche 5271 - Foy, John-Mulligan, Edward
• Fiche 5272 - Mulligan, Edward-Z

Yearly Index:

• Fiche 5273 - 1826-29
• Fiche 5274 - 1830-32
• Fiche 5275 - 1833-35, Page 25
• Fiche 5276 - 1835, Page 26-1838, Page 20
• Fiche 5277 - 1838, Page 21-1841

Item list
The returns were microfilmed in the order that they were found in the boxes at the date of filming. Unfortunately the extent to which the arrangement of the returns had been disturbed in use was not realised and hence the order in which they appear on the films is not always logical. The item list is designed to reflect the order of the returns on the films, without going into excessive detail. Researchers may have to search for a particular reference on a film but the return should be there.

• NRS-937 Returns of persons whose marriages had been authorised by the Governor following the publication of banns *ARK (1814-25), 1814-1827

These returns are included in the series Colonial Secretary: Copies of letters sent within the Colony. The names of the parties do not appear in the indexes to the volumes.

This series is indexed for the years 1814-25 in the Index to the Colonial Secretary's papers, 1788-1825.

• NRS-1037 Abstract of all licences for marriages granted to free persons, 17 Mar 1813-26 Dec 1827
  • [4/1710 pp.151-222]; Reel 2281, Fiche 836, COD10 *ARK

Information given includes: the number and date of the licence; parties' names; and where, when and by whom the marriage was solemnised. In many cases name of parent (father or mother), name of previous spouse (for women only), occupation, and place of residence are also recorded.

A PDF index to these abstracts is available. We have prepared a card index and typescript copies are located at 2/8304A & B and a microfilm copy at Reel 2278.

• NRS-1037 Butts of Special Marriage Licences, 1828-1836

The butts record licence number; date; the bridegroom's name, residence and designation (bachelor, widower); the bride's name, residence and designation; and the church, parish, county and Minister.

We have prepared a card index and typescript copies are located at 2/8304A & B and a microfilm copy at Reel 2278.

• NRS-906 Colonial Secretary: Special Bundles, 1826-1982
  • List of Marriage Licences granted by Governor Darling, 23 December 1825-25 August 1828; [2/8036] Reel 2279
• NRS-12212 Principal Superintendent of Convicts: Registers of convicts applications to marry *ARK (Fiche), 20 Dec 1825-26 Feb 1851

Reels 713-715, COD11-15, COD 377-381, Fiche 780-802. There are two sections-those granted permission to marry and those refused permission-which provide varying degrees of information, eg. name, age, date of permission, ship, sentence, free or bond, clergyman.

• NRS-12939 Consents of the Governor and Declarations for Presbyterian marriages, 6 Feb 1826 - 21 Jan 1860

[5/7691]; Reel 741. Original letters from the Colonial Secretary and later the Principal Superintendent of Convicts, to Presbyterian ministers granting, or not, permission for the publication of the banns of marriage 1826-4186. From 1850-1860 the volume consists mostly of declarations that parties are free to marry. There is an index in front of the volume.

Divorce records

New South Wales was the last Australian colony to implement divorce legislation with the Matrimonial Causes Act, 1873. Initially only men could petition for divorce on the grounds of adultery. For women requesting divorce adultery was an additional clause to causes such as bigamy, cruelty or desertion.

Deaths

Records to check

• Probate index, 1800-1984

Set of 171 microfiche (Fiche 5016-5182, 5266-269) published by the Probate Division of the Supreme Court. The index provides the following information: number, series number, name, residence, date of death and instrument.

• NRS-366 Auditor General: Statements of the proceeds from the sale of the effects of convicts who died during the voyage to the colony or after their arrival, c.1824
• NRS-2145 Corrective Services: Death register [Darlinghurst Gaol]Original retained by Department of Corrective Services, 1867-1926
• NRS-4206 Establishments (Military), 3 Dec 1829-10 Sep 1830
  • Copies of returns sent by the Commandant
  • Returns of deaths at King George's Sound
• NRS-10978 Police: Annual returns of convicts who died, 1867-1869
  • [4/4552]; Reel 694 p.157 1867, p.196 1868, p.237 1869, p.250 1870, p.273 1871, p.290 1872, p.310 1873, p.341 1874, p.367 1875, p.386 1876, p.397 1877, p.411 1878, p.420 1879, p.432 1880, p.441 1881, p.451 1882, p.460 1883, p.468 1884, p.477 1885, p.485 1886, p.492 1887, p.500 1888, p.510 1889 (nil), p.518 1890, p.525 1891.
• NRS-12213 Principal Superintendent of Convicts: Convict death register 1828-1879

This series is indexed in the online Convicts index, 1791–1873

• NRS-905 Colonial Secretary: Main series of Letters received
  • Papers re the sale of the effects of deceased convicts, 1826-41 [4/2526.3], Reel 690

The papers relate to convicts who died on the voyage out as well as those who died after arriving.

• List of 107 Prisoners who died at Norfolk Island, 1 October 1836-22 April 1842 [CSIL with 42/5520 in 4/2583.1], Reel 693; COD226

The return shows name, ship, age, county, date of decease, disease, and remarks as to character and conduct.

• Returns of Burials at Moreton Bay, 1837-38 [CSIL with 41/5332 in 4/2539.2], Reel 751; COD225

The returns show name; if free or convict; if convict, by what ship; age; when deceased and when interred.1826-1982

• NRS-1024 Proceedings of Coroners Inquests, 1809-1822 *ARK

This volume is included in the Index to the Colonial Secretary's Papers, 1788-1825.

Other records

• Reports of vessels arrived (or Shipping reports), 1826-59, NRS 1291, Reels 1263-85 and 2851. Includes date and cause of death during the voyage.
• Persons on bounty ships (Agent's Immigrants Lists), 1838-96, NRS 5316, Reels 2134-2143. Shows if a person died during the voyage but not necessarily the date of death.

Where else to check

Around Australia

The State Library of New South Wales holds microfiche and CD-Rom versions of many state and territory birth, death and marriage records.

ACT - Births, Deaths and Marriages

Northern Territory - Registry of Births, Deaths and Marriages

Queensland - Registry of Births, Deaths and Marriages

South Australia - Births, Deaths and Marriages Registration Office

Victoria - Registry of Births Deaths and Marriages

Western Australia - Department of the Attorney General

Internationally

England and Wales - General Register Office

Ireland - Registrars of Births, Deaths and Marriages

New Zealand - Births, Deaths and Marriages

Northern Ireland - General Register Office Northern Ireland

Scotland - General Register Office for Scotland

*ARK signifies that a copy of the record or guide is part of the Archives Resources Kit and is held by the community access points.